Service Writer System

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What Reports are Available in SWS?

1.  Open Work Orders



2.  All Entry/Updates (Orders, Parts, etc.)



3.  All Browses (History, Masters, etc.) 



4.  C100 - Criteria Date Due Report



5.  C200 - Criteria Reading Due Report



6.  L300 - Parts Used Report



7.  L400 - Parts and Labor Report



8.  L500 - Parts Mark-up Report


9.   P600 - Parts to Reorder Report



10.  P700 - Parts Inventory Totals Report



11. O800 - Parts Ordered by Category



12. P900 - Parts Sold by Supplier



13. Parts on Unit Informational List



14. Lists of Employee, Customer or Vendor Data



15. Tire Location on Unit and Tire Location/All Units



16. Parts Master Additions to Stock (PMAS) Input


Service Writer System REPORTS  


1.Open Work Orders - When the work is completed and the order is “closed” (i.e. removed form the Open Work Order file), the SWS will automatically print it or not, depending on what is specified in your Lookup Table.



2.All Entry/Update Screens -Including Parts, Units, Customers, Tires, Help Notes, Things To Do, Tables, Work Orders, History Orders, Preliminary Orders, Purchase Orders and others will list the information appearing on the screen.  All Entry/Update Screens can be selected for File Printing to retrieve a hard-copy of the data. 



3.All Browses -Including Parts, Units, Customers, Tire Master, Help Notes, Things To Do, Tables, Preliminary Orders, History Work Orders, Purchase Orders and others will list the information appearing on the screen.  Queries can be used to limit and/or select specific data elements for viewing.  All Browse Screens can be selected for File Printing to retrieve a hard-copy of the data.



4.C100 - Criteria Due Within Range of Dates Entered -Identifies units that are due for date sensitive maintenance whose due dates are within the range requested for reporting.  For example, state inspections may be required every 365 days (annually) and brake inspections may be required every 182 days (every six months).  These criteria can be tracked for every unit entered in the SWS.  There is no limit to the number of criteria that may be defined and reported.



5. C200 - Criteria Due Within Number of Miles/Hours Entered -Identifies units that are due for mileage sensitive maintenance whose odometer or hours readings are within the range requested for reporting.  For example, brake fluid checking may be required every 5,000 miles and oil changes may be required every 15,000 miles.  These criteria can be tracked for every unit entered in the SWS.  There is no limit to the number of criteria that may be defined and reported.



6.L300 - Parts Used by Range of Dates and Range of Parts -Reports the parts used (in part, unit and order sequence) on the SWS work orders for a specified date period and/or specified part number or range of part numbers.      

7.L400 - Parts and Labor by Range of Dates and Range of Units - Shows parts and labor costs (in unit and order sequence) by range of dates (or one date) and range of units (or one unit).  The flexibility of this report can be further expanded by using a query to limit and/or select specific data elements or ranges (including completion date, customer name, and orders) for the report.



8.L500 - Parts Mark-up by Range of Dates for One Unit or *ALL* in Unit/Company/Order Sequence -Shows parts mark-up by range of dates (or one date) for one unit or all units.  The flexibility of this report can be further expanded by using a query to limit and/or select specific data elements or ranges (including unit, completion date, customer name, and orders) for the report.



9.P600 - Parts to Reorder by Range of Parts in Part Number Sequence -Shows all parts whose quantity on hand is less than the reorder level quantity specified in the Parts Master.  This simplifies keeping your inventory at the level you want to maintain.



10.P700 - Parts Master Inventory Totals in Part Number Sequence -Reports the parts inventory on the Parts Master for a specified part number or range of part numbers.      

11.O800 - Parts Ordered by Category -If your company assigns category codes for your purchase ordered parts, this report will summarize their totals for category codes 1-9 at the top of the report.  All detail items for all categories (including codes 10 and above) will appear in the body of this report.  This report will select data based on the parts and date range requested.

12.L900 - Parts Sold by Supplier -If you’ve assigned vendor abbreviations (suppliers) to your parts, this report will show the items sold by Supplier.  This report will select data based on range of suppliers and date range requested.

13.Parts on Unit Informational List -Any additional information you have chosen to retain for any unit can be queried and listed to locate other units whose information matches.



14.Lists of Employee, Customer or Vendor Data -If your company deals with outside customers, their names, addresses, are available to print customer mailing labels in either 3x10 or 3x11 format.  These can be queried (on specific data elements) to selectively print only the labels you want.  This is also available for creating Employee and Vendor mailing labels.  Additionally, several other lists (such as Phone Lists and Contact Lists) are available for all three files.



15.Tire Location on Unit and Tire Location/All Units -For every tire in your system, know the unit and location it is installed, it’s install date, install mileage, tire type, value, and cost per mile for one unit or for all units.  



16.Parts Master Additions to Stock (Input) -This is an optional feature available for an additional charge.  When a shipment of parts is received, items are scanned using a bar code scanner, and then are automatically loaded to the Parts Master through our PMAS system.  This report lists the items added from the scanner input.  This automated feature eliminates manual entry of the parts additions.